Accounts Payable Specialist

Salary : $38,188.80 – $43,908.80 Annually

Location : Bernalillo, NM

Job Type: Classified Full Time

Job Number: 2024-00128

Division: Finance

Department: Finance

Opening Date: 11/25/2024

Closing Date: Continuous

General Purpose

Under general supervision, performs a variety of assigned technical accounting and administrative duties requiring comprehensive working knowledge of assigned accounting functions; completes payment and control expenses by processing and verifying invoices; disburses payments to vendors on a weekly basis; interprets and explains County financial policies and procedures.
Minimum Qualifications

Education and Experience:

• Associates Degree in Accounting, Business, Bookkeeping, or related field and one year of bookkeeping, tracking accounts, gathering various financial data and general office administrative assistant experience that includes creating and typing various correspondence and reports and maintaining records and files; OR an equivalent combination of education and experience.

Required Licenses or Certifications:

• Valid NM Driver’s License

Essential Job Functions

• Prepares a variety of forms or encodes materials for data input and other standard accounting entries; performs data input; sorts documents and posts to proper accounts; prepare check requests.
• Maintains and makes necessary adjustments to various records.
• Verifies statement items and totals with department records and makes and checks necessary calculations.
• Ensures the accuracy and preparation of accounts payables, purchases orders, requisitions, warrants, invoices for third party vendors; resolves internal and external customer problems and concerns; reviews system reports for accuracy, and maintains a variety of records including logs, forms, and other records needed to maintain a proper audit trail.
• Monitors all vendor contracts awarded for weekly and monthly draw downs.
• Prepares or checks invoices, purchase orders and requisitions and other documents for processing; encodes and obtains approval when necessary; reconciles bills for payment; makes changes on payroll deductions as needed; processes payroll; and makes necessary corrections.
• Prepares a variety of correspondence, memos, reports and other related material to the assigned area; provides overall clerical office support to the Director and others as assigned; maintains records and files for assigned areas; answers phones and takes messages or responds to questions as needed; prepares all orders for office supplies and equipment, forms, cleaning supplies, and other related supplies for assigned area; assists the general public, customers, and employees in person, by telephone and/or e-mail answering inquiries related to department and assigned area services, policies, regulations and records.
• Assists the general public, customers, and employees in person, by telephone and/or e-mail answering inquiries related to department and assigned area services, policies, regulations and records; works with the audit firm and bank on to provide required reports and data and resolve issues; answer phones and takes messages or responds to questions as needed; schedules appointments and meetings for the Director.
• Prepares and maintains all orders for office supplies and equipment, forms, cleaning supplies, and other related supplies for assigned area; drafts and provides administrative oversight to contracts and oversees the administration of office equipment lease renewals; and prepares comparative price quotations for equipment and supplies.
• May perform other duties such as copying, sorting, stamping, opening and distributing incoming mail, maintaining files of all forms and essential material as necessary.
• Performs other job related duties as assigned.

Sandoval County offers benefits to full-time and part-time employees working 20 hours or more a week including: Health Care, Dental, Vision, Flexible Spending Account, Life Insurance, Long-Term and Short-Term disability insurance, Holiday pay, Vacation and Sick Leave, Deferred Compensation Plan.
Sandoval County non-union, non-safety positions are part of the Municipal Plan 2. Contributing 16.55% and employees contributing 3.65% to to the Public Employee Retirement Plan. (PERA)

01

Which of the following best describes your level of education in the related field for this position?

• No High School Diploma or GED
• High School Diploma or GED
• Associates Degree
• Bachelor’s Degree
• Master’s Degree
• Ph.D./PsyD/Ed.D/M.D./D.O/Doctorate

02

Do you have one (1) year of bookkeeping, tracking accounts, gathering various financial data and general office administrative assistant experience that includes creating and typing various correspondence and reports and maintaining records and files?

• Yes
• No

03

Briefly describe when and where you obtained your experience stated above.

04

I understand that if I do not attach a copy of my High School Diploma/GED Certificate, Degree or transcripts from an accredited institution showing degree conferred/awarded that my application will not be considered.

• I Understand

Required Question