Anywhere Requisition Number
1882
Number of Openings
1
Job Description
The mission of the Boston Public Health Commission (BPHC) is to protect, preserve, and promote the health and well-being of all Boston residents, particularly the most vulnerable. The BPHC envisions a thriving Boston where all residents live healthy, fulfilling lives free of racism, poverty, violence, and other systems of oppression. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of antiracism and advance racial equity and justice through each of our bureaus, programs, and offices.
Role
The Accounting Manager reports to the Director of Accounting. The incumbent must accommodate tight deadlines and a multitude of accounting activities which include assisting the Director of Accounting with general ledger (GL) maintenance, monthly closes, financial reporting, internal controls, compliance, and year-end audit preparation. This position also assists the CFO and the Director of Accounting with managing the BPHC treasury function, including requests for weekly cash transfers, ACH transfers, and in safeguarding the commissions liquid assets such as cash and cash equivalents. The Accounting Manager supervises a staff of two and is responsible for making sure work is properly distributed and completed accurately and on time. This position requires a person that is attentive to detail, organized, and possesses strong interpersonal communication skills both in writing and verbal, with the ability to independently analyze large amounts of data and report results. The responsibilities of the position include, but are not limited to, the following:
Duties
Develop a thorough understanding of BPHC’s general ledger account structure and financial reporting.
Interact with bureaus and administration to address issues that affect the monthly, quarterly, or year-end closes.
Maintain the integrity of the General Ledger chart of accounts; verify the accuracy of account balances.
Oversee and/or prepare and input standard monthly journal entries, cost transfers, budget amendments and project setups. Oversee monthly bank account and balance sheet account reconciliations and post indirect costs.
Work with the Director of Accounting to oversee and enhance the cash application process for Grants, Emergency Medical Services (EMS), and COB funding and resolve discrepancies with bureaus or administrative departments.
Assist the Director of Accounting with updating the fixed asset module and compile documentation for all additions and disposals as well as construction in progress; reconcile Asset module against GL.
Assist Director of Accounting with reconciling Accounts Payable (A/P) to GL; collaborate with A/P to ensure transactions properly flow through the general ledger.
Monitor and analyze accounting department workflows and compliance, identify deficiencies, document suggestions for recommended changes, draft policy enhancements for the Director of Accounting and CFO to review.
Serve as an in-house Microsoft Dynamics Great Plains (GP) finance department facilitator, assist with training new users, troubleshoot system and user problems, escalate issues to Director of Accounting or IT when appropriate.
Serve as a BPHC Purchasing Card (P-Card) Administrator. In collaboration with the Director of Accounting and the CFO, this position is responsible for overseeing the management of the purchasing card program and the monthly reconciliation of all credit card purchases. Serve as a backup for purchasing gift cards and credit card purchases as needed.
A ssist with training new P-Card recipients.
Assist Director of Accounting by working with the Executive Assistant to reconcile petty cash and gift card distributions monthly. Book required entries. Perform periodic surprise audits in both areas .
Work closely with the Director of Accounting to manage the year-end audit process to ensure timelines and accuracy of the schedules as requested by the external auditor and adhering to City of Boston (COB) established deadlines.
Assist Director of Accounting and CFO with managing cash at Bank of America and MMDT on a weekly basis.
Assist the Director of Accounting as needed with the preparation of the annual indirect cost and fringe benefit rate proposal submission to DHHS.
Calculate weekly cash transfers and ensure transfers are entered into CASHPRO timely for CFO’s approval.
Prepare external ACH transfers for approval as needed.
Under the direction of the Director of Accounting, interact with other Finance staff to coordinate accurate and timely monthly, quarterly, and year-end closes.
Manage and provide source documents to internal and external stakeholders as needed.
Assist Director of Accounting with overseeing content of the accounting “intranet” and shared network drive. Keep info current and organized.
Oversee the smooth integration of the weekly payroll into the project module and General Ledger.
Resolve GP and other accounting issues that arise with other members of the finance staff as they arise.
Serve as back-up for posting Revenue and Grants entries in GP as required.
Respond to requests from the Director of Accounting, CFO, Director of Administrator & Finance, and program staff regarding financial results and ad hoc reporting requests.
Manage two direct reports. Work with each direct report to establish goals and objectives for each year and monitor and advise on the progress to enhance their professional development. Provide training to new and existing staff as needed. Make and recommend management and personnel decisions, including but not limited to, promotion, transfer, assignment of staff, and imposition of discipline.
Work in confidential capacity. Be able to work well both independently and as part of a cohesive team. Use independent judgment and discretion to make decisions affecting the department and staff as they relate to unit operations/services and BPHC policy.
Actively engage in Commission-wide activities and initiatives as required.
Collaborate weekly with the Director of Accounting. Attend weekly Finance Team Leadership meetings.
Collaborate with other Finance Department team members to support overall department goals and objectives.
Perform other duties as requested by the Director of Accounting or CFO.
Minimum Qualifications
MINIMUM REQUIREMENTS
Bachelor’s degree in Accounting, Finance, Business, or a related field required.
MBA, Master’s Degree, or CPA a plus.
At least 3 years of solid general ledger and financial reporting experience required.
Candidate must be a strategic thinker with strong business process skills with the ability to optimize business functions through focused improvement initiatives.
Advanced knowledge of accounting best practices, laws, standards, state regulations and Generally Accepted Accounting Principles (GAAP), preferably Governmental Accounting Standards Board (GASB) based.
Excellent computer skills, experience in accounting software, Microsoft Office Suite required.
General Ledger Software experience required. Proficiency with Microsoft Great Plains a plus.
Must have proven leadership, organizational, management and problem-solving skills.
Excellent communication, interpersonal, and writing skills.
Must be self-motivated with the ability to work effectively as an individual and as a member of a team.
Additional Information
City of Boston Residency Required, A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for., Any position that requires an advanced degree will be subject to education verification, The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply
Union Status
Non-Union
Job Grade
SAL
Pay Range
$75,000 to $90,000 annually
Standard Hours
Shift
35 hours/week 9-5
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