FINANCE CLERK

GENERAL DESCRIPTION: Provide excellent customer service and support in the preparation of reports, information management and administrative tasks. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

TASKS AND ESSENTIAL JOB RESPONSIBILITIES:

1. Collects and organizes information for billing and organizes it by Proposal such as: Check Requisitions, Purchase Orders, canceled Checks, list of participants, copies of contracts, Bank Reconciliations and Quarterly Tax Returns and others.

2. Follow up on the delivery of documentation required for the proposals.

3. Keep digital file and control of all the Fiscal reports of the assigned proposals.

4. Process and organize the mail received from the Clubs and delivers them to the Fiscal Officers.

5. Supports the Fiscal Officer documenting the Fiscal Reports to keep a physical and / or digital folder per Proposal.

6. Maintains cross training with the Fiscal Manager and the Fiscal Officers for the billing of Proposals.

7. Perform general office duties, such as filing, answering telephones, and handling routine correspondence.

8. Verify the accounts statements sent by suppliers of the paid and pending receipts.

9. Operate computers programmed with accounting software to record, store, and analyze information.

10. Maintain inventory records and report discrepancies found in files.

11. Receive, record, and bank cash, checks, and vouchers.

12. Control and manage checks inventory, making sure that blank checks are completed.

13. Send suppliers checks by mail and to the units and offices through the courier service.

14. Document essential process and assist in special projects.

15. Perform any task that is requested.

16. Assist in special projects.

EXPERIENCE, EDUCATION, SKILLS & KNOWLEDGE REQUIRED:

Associate degree in office systems, finance or related area.

At least one (1) year of experience in related field.