Anywhere DIOCESE OF ALLENTOWN
Administrative – Finance
Position Description
The mission of the Diocese of Allentown is: “A Roman Catholic family of faith, centered in the Holy Eucharist, faithful to the Church’s teachings, bringing the Light of Christ to each other and to our community.”
The Diocese of Allentown is an excellent place to work and to build a career. It offers a competitive salary and excellent benefits, including health insurance and days off for standard holidays and Holy Days.
Job Title: Payroll Administrator
FLSA: Exempt
Reporting Functions: Reports to the Controller; no reports
Job Function: Process, manage and record all aspects of accounting and financial reporting related to payroll and pensions. Oversee and coordinate all diocesan compensation and pension benefits processed through the payroll. Central point of contact with the primary payroll system provider for the various diocesan organizations. Complete special project assignments as directed.
Duties and Responsibilities:
- Receive, track, and evaluate for accuracy/completeness employee timecards, and payroll change notices and benefit changes according to policies and procedures. Refer employee/manager system training or nonconformance issues to Human Resources.
- Process the bi-weekly payroll for the Administrative Offices including Holy Family Villa and the Diocesan cemeteries, and all special requests for payroll.
- Process the monthly Lay and Priest pension payments.
- Prepare payroll and pension related reports, including ad-hoc reports, and coordinate their processing and reconciliation.
- Prepare the payroll, benefits, and pension related journal entries and record in the accounting system.
- Monitor, report, reconcile, and adjust (when necessary) all payroll and pension related accounts in the accounting system (e.g. expenses, accruals, clearance accounts, etc.). Coordinate with Benefits Administration and others as needed to resolve discrepancies.
- Answer employee questions about paychecks and payroll related tax deductions.
- Act as the central point of contact with the primary payroll system provider, including design/function, error resolution, and a knowledge resource for payroll related matters in order to support the payroll coordinators at the various diocesan organizations.
- Coordinate annual W-2’s, 1099-R’s and other government reporting requirements related to payroll and pension benefit payments.
- Assist in the development of the annual budgets, and completion of the annual audits.
- Provide payroll related reports as needed to Benefits Administration for their reconciliation of benefit invoices/statements and accounts.
- Ensure accurate and timely coordination between the administrative payrolls and the 401(k) Plan contributions.
- Provide support to Benefits Administration for the calculation of Lay Employee Pension payment estimates.
- Perform other duties as assigned.
Educational/Experience Requirements:
- Associates degree in accounting, or related field.
- Minimum 4 years’ experience in payroll processing.
- Strong knowledge of payroll, payroll taxes and applicable labor laws.
Other Requirements:
- Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church in regard to matters of faith and morals.
- Working knowledge of accounting software, preferably Business Central.
- Working knowledge of payroll processing software.
- Working knowledge of reporting software including creating ad-hoc reports.
- Ability to adapt easily to new software.
- Highly proficient in Microsoft Office applications – Excel, Word, and Outlook at a minimum.
- Strong level of analytical, problem solving, and communication skills.
- Ability to identify and implement process changes resulting in increased productivity and/or quality.
- Possess the ability to follow instructions, work independently, demonstrate flexibility and maintain confidentiality.
- Knowledge of clergy payroll and taxation.
Physical Demands: The employee is regularly required to stand, walk, sit, talk, and hear both in person and by telephone; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach and lift with hands and arms; stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
Working Conditions:
- Normal work environment.
- May be required to attend meetings at other locations occasionally.
- Normal workdays are Monday through Friday from 8:30 a.m. to 4:30 p.m. (35 hours per week)
- May be required to work overtime, weekends, and/or holidays occasionally.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.
Interested applicants must submit a cover letter and resume via iSolved Hire or to the following:
Email: resumes@allentowndiocese.org
Fax: 610-439-7693
OR
Diocese of Allentown
Office of Human Resources
Attn: Human Resources Generalist
P.O. Box F
Allentown, PA 18105-1538
EOE M/F/D/V