Grade: GS.06N Salary: $38,583 – $46,612

Work Hours: Monday – Friday, 8:00 A.M. – 4:30 P.M. (EST)

* Hours may vary due to work assignments or projects.*

Work Location: City Hall – 101 E. 11th Street

FLSA Status: This is a Non-Exempt position.

Department: Finance Office

CLASSIFICATION SUMMARY:

Incumbents in this classification are responsible for reviewing and processing payroll documentation completed by other staff. Duties include calculating leave balances; generating reports and providing training. Works under limited supervision.

SERIES LEVEL:

The Payroll Technician is the second level of a three level payroll series.

ESSENTIAL FUNCTIONS:

(The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)

Serves as a lead to staff to include assigning and monitoring work; scheduling work; coordinating work assignments and providing work direction.

Processes payroll which includes reviewing and preparing payroll runs to generate payroll checks, accounting reports, vouchers, check registers, payroll registers and deduction checks; editing time card detail report against calculated pay for employees; ensuring pay code time used balances with standard hours; balancing calculated payroll deductions against employee deductions; reviewing and verifying garnishments; resolving errors and discrepancies; processing and printing employee payroll checks; balancing check print totals against calculated payroll totals; finalizing runs; implementing system updates; generating related reports; processing direct deposits, positive pays and tax deposits and performing other related activities.

Serves as a liaison to internal departments regarding payroll activities, policies, procedures, inquiries and complaints; researches and resolves payroll errors or problems.

Processes and monitors court orders involving payroll deductions which includes determining category of order, employment status, impact of other outstanding court orders and required actions; entering deduction data into payroll system; notifying court of potential problems; monitoring court ordered deductions and notifies court of deviations in ordered deductions; preparing court answers and ensuring the timely processing of documents in accordance with applicable legal requirements.

Implements procedures to void checks or to process special pays; resolves problems associated with the incorrect issuance of applicable payments, procedures or related items.

Files and maintains payroll documentation in compliance with applicable internal requirements and government regulations.

Maintains the integrity and efficient operations of the computerized payroll systems; reconciles and validates data related to employee deductions, pay and/or other related information.

Maintains departmental databases, employee files and master files; keys information into automated systems and maintains paper copies; transmits records to microfilm or other archive storage as required.

Composes and prepares employee withholding information, correspondence, memorandums and other related documents; prepares year-end and other specialized reports, reviewing for accuracy and completeness; maintains related correspondence and reports.

Must meet regular attendance requirements.

Must be able to maintain good interpersonal relationships with staff, co-workers, managers and citizens.

Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.

Performs other duties as assigned.

This position is deemed essential during inclement weather situations, and must report to or remain at work, even when administrative closings are announced, as determined by the Department Head.

DEPARTMENT SPECIFIC DUTIES (if any):

MINIMUM QUALIFICATIONS:

High School Diploma or GED completion of accounting coursework and two years of related payroll experience; or any combination of equivalent experience and education.

LICENSING AND CERTIFICATIONS:

KNOWLEDGE AND SKILLS:

Knowledge of advanced payroll processing practices; banking procedures; court-mandated garnishment procedures and practices; automated payroll processing systems; applicable federal, state and local laws, ordinances, codes, rules, regulations, policies and procedures; mathematical concepts; modern office equipment and procedures and customer service principles.

Skill in prioritizing and assigning work; processing payroll; balancing and verifying payroll calculations; processing automatic deposits; operating modern office equipment; using a computer and related software applications; keyboarding; maintaining databases; interpreting and applying applicable laws, ordinances, codes, rules, regulations, policies and procedures; performing mathematical calculations; providing customer service; preparing and maintaining records and communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

PHYSICAL DEMANDS:

Positions in this class typically require reaching, fingering, grasping, talking, hearing, seeing and repetitive motions.

WORK ENVIRONMENT:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

SPECIAL REQUIREMENTS:

Safety Sensitive: N

Department of Transportation – CDL: N

Child Sensitive: N

SUPPLEMENTAL INFORMATION:

All employees must maintain Tennessee residency from the date of hire.

This position requires pre-employment screening(s) that include: background check

The City of Chattanooga, Tennessee is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

TLW 01/09/2024

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